For an institute, providing education or planning education, there are multiple roles and responsibilities. All these duties involve sheer formal documentation on professional notes with extremely fine presentation and understandable layouts.
For whatever assigned role you may work, the end outcome is concerned to the documents you prepare for presenting to the higher authorities. Even if you are making sheets for various educational activities on student level, still there is a heck of content you need to manage. Therefore institutes hire staff and define their roles and duties centrally so that every staff member must be determined about his specific contribution towards entire educational management.
It may not require the use of any complex tool or strategy but preparing documents for various utilities is must.